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School Rentals

 

ASD-S makes school facilities available for community use, with a priority to non-profit community activities for youth. Requests for rentals must be submitted through the Elyxyr system. To apply to rent a school facility, users will need to register with Elyxyr.

 Use this search function to find spaces available for rent. Your event must be at least 5 days in the future.

1. Fees for rentals shall be paid to the District at least 10 working days in advance of the event by Credit Card or Debit.  

2. The District reserves the right to cancel or alter a rental at any time. If, due to an emergency, facilities are required by the District/school, every effort will be made to give adequate notice prior to the date required.  

3. The District must be notified of any cancellation dates at least 48 business hours in advance. Failure to do so will jeopardize any refund. 

4. It is prohibited for Users to sublet rental space to a 3rd party.   

5. Schools closed due to inclement weather or other unforeseen circumstances, shall also be closed for all rentals. Rental groups will receive a credit for all cancellations due to these reasons.   

6. Schools must be vacated by 10:00 p.m. Monday-Friday, unless special permission is provided by the School.   

7. Anglophone South School District has guidelines for creating safe and healthy schools for students with Anaphylactic Allergies. All of our schools have been designated as peanut free and scent free. It is important for all parties who use the school facility to take all necessary precautions to minimize potentially fatal allergic reactions by carefully monitoring the use of food products to ensure they meet District guidelines.   

8. The User and all persons allowed in the permitted facilities by the User, shall exit the building in the event of fire alarm or fire drill and remain outside until the appropriate authority gives the all clear.  

9. The User shall ensure that all aisles, hallways, stairways and exits in the building are kept free from obstruction at all times.  

10. The User shall not bring, or retain on District premises, any products or materials which may pose a fire risk or conflict with the regulations of the Fire Dept. or the Public Health Dept. 

11. No smoking, including e-cigarettes, will be allowed on District property.  

12. The User shall comply with all applicable government by-laws and regulations and shall not carry on any activities which may be deemed a nuisance or of an unlawful nature.  

13. Consumption of alcoholic beverages is prohibited on school premises unless approval is obtained, in writing from the Superintendent, at least two weeks in advance of the activity and copies of the required license issued by the New  Brunswick Liquor Licensing Board is submitted.                 

14. Adult supervision must be provided by the User and must be to the satisfaction of the District.  

15. The User is required to ensure that all those who are under his/her supervision have safely left the premises.  

16. The User is not permitted the use of any school equipment unless authorized by the School Principal. All equipment, such as basketball winches, must be operated by a responsible adult. Equipment that is moved must be returned to its original position and due care of the floor must be exercised.  

17. The User is required to restrict activities to the locations/areas as stated on the agreement.  

18. Floor hockey, lacrosse, use of bats, and hard balls are prohibited in gymnasiums with hardwood floors. Only soft practice balls allowed.  

19. The custodian is the District’s representative in charge of buildings, grounds and equipment and the User shall comply with his/her instructions regarding the use, operation and safety of the buildings, grounds and equipment.  

20. The User is responsible for any theft, loss and/or all damages arising from the use of school premises by the User or a member of his/her party.  

21. The User will be responsible for any fees or charges due to a false fire or security alarm caused by the User’s group. 

22. Parking is permitted in designated areas only. Illegal parking will be the responsibility of the owner and/or driver of the vehicle.  

23. Food or beverages to be consumed ONLY in cafeteria, or designated areas approved by the District.

24. The User is aware that the District does not carry liability insurance for the benefit of the User.  The User agrees to indemnify and save harmless the District and Province of New Brunswick, including their employees and agents of all liabilities, claims, actions or damages arising from the use of the school by the User. 

25. For further information, please see the Department of Education and Early Childhood Policy 407, Community Use of Schools. 

For every extra 2 classrooms or equivalent used, there will be an additional 1 hour of custodial time added to your invoice.

 



YES.  The person who is responsible for the group must have a copy of their permit with them.  This can be paper or digital.

 



All applications must be submitted a minimum of ten (10) working days prior to the requested date(s).

 



Typically, the areas of the school(s) that are available for community use are listed on the permit request.  If you wish to use another area of the building, please contact the Community Use of Schools Coordinator.

 

NO.  You can request to have it cancelled and you can resubmit your permit.  This must follow the 10 days in advance rule.

 

If a custodian has been hired specifically for your rental and they go to work then you will be charged for their time.

 

Yes. Schools closed due to inclement weather or other unforeseen circumstances, shall also be closed for all rentals. Rental groups will receive a credit for all cancellations due to these reasons.

 



Call the after-hours number on your permit, as early as possible, to have the custodian cancelled due to weather conditions and you will not be charged.

 



We request notification no later than 10AM on Wednesday of that week.

 



Please talk to your custodian and let them know you’re running late.  Ask if they are available to stay longer.  You will be charged for the extra time.  Also, remember that your custodian may have other obligations and they cannot leave you alone in the building.

 

You must have a valid credit card on file.  We will charge that card at the end of each month that you have a rental.

 



NO.  For safety reasons, once you have arrived, the doors will be locked.  If you expect people to be arriving throughout your scheduled time in the building, then please assign someone (such as a parent volunteer) to monitor the door.

 



NO.  Everyone with your group must remain in the area(s) of the school you have permission to use.